Enhance Your Event Experience With Virtual Event Management Services

Host Amazing Virtual Events With Our Turn-Key Virtual Event Management Services.

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Virtual event management

What are Virtual Events?

Virtual events allow attendees, exhibitors, brands, and presenters to gather together in a virtual setting. They can discuss products, share ideas, and more from various locations. Virtual events are similar to conferences, or trade shows that happen in person, except these, are held online.

Virtual events are a cost-effective way to create an event where people from all over the world can gather. In addition to drawing brands and speakers from different locations, virtual events make it easier for attendees to connect with their peers. Attendees can join virtual events from their homes or any place they can get an internet connection.

Bring Together People from Around the World

Producing virtual events can be challenging. You need a talented team with experience executing flawless virtual events. Parasol Video offers comprehensive virtual event production services, enabling you to host seamless virtual experiences.

Virtual event management

Types of Virtual Events

There are many types of virtual events. The type you choose depends upon your needs, objectives, and audience size.

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Virtual Conferences

Other terms for a virtual conference include online trade shows, virtual summits, and virtual exhibitions. Every aspect of a virtual meeting can be held online, from panels to keynotes.

Attendees can watch a live panel that includes a chat bar in a sidebar. Another option is a breakout video conference room where everyone can see one another and participate.

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Online Training

Online training can encompass a lot of things. This type of virtual event could be employee training or traditional education where an instructor needs to present their information clearly to their students. Students also need to interact and collaborate with their peers and instructor.

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Webinars

You can find webinars on almost any topic. During a webinar, a topic gets discussed by a host and attendees in small groups. Attendees can typically interact at the end of the presentation by submitting questions for a Q&A session.

A webinar host can also incorporate PowerPoint presentations or multimedia content. Webinars can get presented on-demand or live.

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Internal Corporate Townhalls

Internal corporate town halls allow your employees to hear from you. These virtual events can create a better sense of community. You can share a new company direction, upcoming products, forecasts, and more during these virtual events. An internal corporate town hall also allows you to connect with employees you might not communicate regularly.

Ready to schedule your virtual event?

Our Engagement Capabilities and Core Services

We've worked closely with our clients, helping them reimagine their live events into a virtual experience. We understand how to engage your audience. Our experts know how to keep them emotionally connected with your brand and presenters at every point during your virtual event.

We have talented team members who can help you through every process step. Our team is trained to think about design, presentation, and story. We'll look at the details and flourish needed to help you connect with your audience.

Each of our tiers includes the same core services:

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Speaker management

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Pre-recorded sessions

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Live streaming integration and configuration

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Full HD live streaming for virtual events

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Global, online workflow

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Tech checks for event presenters

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Dedicated client success managers

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Multiple time zone support team

Virtual Event Management Packages

At Parasol Video, we offer three different tiers to fit our client's needs. Which tier you select depends upon how much production you need and the size of your event. If you're unsure which one to choose, one of our team members can help you decide.

Lite

Ideal for smaller, less production-heavy events

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Light support with CSM

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Virtual streaming crew

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Up to one stream

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Up to 4-hour event day

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Video streaming player

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Event-day comms channel

Includes live streaming setup

Standard

For medium-sized events that have many moving parts & a full agenda

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Standard support with CSM

Virtual streaming crew

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Up to one stream

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Up to 8-hour event day

Graphics pack

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Countdown timer (non-branded)

Video streaming player

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Event-day comms channel

Includes live streaming setup

Premium

Bringing everything to your event for a full concierge experience

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Premium support with CSM

Virtual streaming crew

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Up to two streams

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Up to 8-hour event day

Graphics pack

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Countdown timer (branded)

Back-up stream

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AI-based closed captions

Event-day comms channel

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Includes live streaming setup

Content

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Full Service

Let us take care of everything for you.

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Full-length video

Full video transcript

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x3 social media videos

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Reusable branded graphics pack

Fast delivery content

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Burnt-in AI captioning

24-hour online booking system

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Podcast-ready file export*

Localization capabilities*

Language dubbing* (Coming soon)

*Add-on services are available for an additional charge

Post Production

Already have a video? Let us give it new life.

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Full video transcript

x3 social media videos

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Reusable branded graphics pack

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Burnt-in AI captioning

Fast delivery content

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Video editing services*

Podcast-ready file export*

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Localization capabilities*

Language dubbing* (Coming soon)

*Add-on services are available for an additional charge

Add-Ons & Support Services

Speaker Tech Checks

Our tech checks are designed to test your event speaker's computer setup to ensure that they are prepared for live streaming. Whether it is individuals or groups of speakers, our team is ready to set them up for success.

Pre-Recorded Sessions

Live streaming comes with a level of risk that can make some contributors uncomfortable. To accomodate this, our team can pre-record sessions to give you the most flexibility with content generation and event-day logistics.

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Captioning

The events world is becoming increasingly accessible. Virtual events and live streaming are no exception. Our AI-based closed captioning allows for real-time captioning of live events meaning sessions can now be experienced by everyone.

Zoom
Management

Despite all the great virtual tools available, there will always be a place for Zoom - but that doesn't mean that it needs to "feel" like Zoom. Zoom+ is ideal for those looking to jazz up their internal communication for events such as revenue updates, company townhalls, or product announcements.

 

How Our Process Works

Our team of virtual event specialists will help you through every step of the process. You're guaranteed to host a flawless event from event design to execution when you partner with Parasol Video.

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Strategy Consultation

We'll speak to you and your team during our initial meetings about the virtual event you want to host. We'll work to virtualize the event. We accomplish this by applying attention design and narrative impact principles.

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Content Planning

Our team will elevate your virtual content through seamless pacing and visually appealing graphics. We'll create a virtual story that engages your attendees.

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Pre-Production

We'll ensure that every box is checked leading up to the big day. Our production specialists will connect with each of the presenters. Through various rehearsals and assessments, we'll ensure everyone and their technology is ready for presenting.

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Technology

No matter what platform you choose to host your event on, we'll ensure that it makes sense for your objectives. We'll take care of tech support and set-up.

 

No Matter Your Industry, We're Here to Help

We apply our skillset to various industries, including:

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Thought leadership

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Future tech

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Education

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Customer engagement

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Product launches

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Digital days

Are You Hosting a Virtual Event?

Parasol Video is ready to provide your company with comprehensive virtual event management services. Connect with your audience in a virtual setting. Contact us today to schedule a meeting.

Why Choose Parasol Video for Virtual Event Management Services

Parasol Video is a leading virtual event company. During the past two years, companies have had to pivot and reimagine how they host events and conferences. The team members at Parasol Video are equipped to help businesses manage this transition, ensuring they host flawless virtual events.

Virtual events continue to be a significant part of our culture. Throughout the years, we've developed best practices that enable us to serve our clients while enhancing the virtual event experience for their presenters and attendees.

We have team members available at all hours of the day. This ensures that no matter where you are, your event is guaranteed to go off without a hitch. One of our experts will always be monitoring your event, guaranteeing that any problem that arises is addressed immediately.

Virtual event management

Hear What Our Happy Clients Have to Say

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Everything went smoothly on the day and on the days of prep. Mike and his team are very responsive and have a good understanding of our business and event goals. They do a great job!

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Mike and his team, as usual, did an amazing job editing, scheduling, and of course, helping us schedule three last-minute virtual events.

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Pre-recording session and the live sessions on the day of the event went off with no issues and the Parasol staff conduct themselves professionally and work well with our speakers.

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We are excited and proud to partner with Parasol Video. Their experience with virtual events and their global team of live streaming experts set them apart as an event production company. They have been nimble to adapt to virtual and hybrid events in the wake of the global pandemic.

Business Vlogger

We have been very pleased with the services of Parasol Video over the past year as we completely relied on their staff who were extremely knowledgeable and dependable. The one thing you absolutely need when running virtual events is that feeling of security. Parasol’s team is able to provide that because they stay on top of all aspects of the event. We would use them again in a heartbeat.

We've Worked With Clients Across Multiple Industries

Metrix An ASME Company
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DataWorld
Topio Networks
ECP
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SRP
Euromoney

Frequently Asked Questions

Check out some of our most commonly asked questions from our virtual events clients. If your questions aren't answered please don't hesitate to...

Virtual Event & Live Streaming Tips & Resources

Check out our latest industry insights, tips and tricks for elevating your virtual event or live streaming event.