Professional Company Meeting Production That Inspires and Delivers

Q: How much does company meeting production cost?

A typical 60-minute virtual meeting or town hall starts at $950. Pricing depends on meeting length, platform, number of speakers, and the level of production support you want. For an estimate, email sales@parasolvideo.com.

Q: How far in advance should we book company meeting production?

Most teams book 1–3 weeks out so there’s time for speaker coordination and at least one rehearsal/tech check. Rush timelines are sometimes possible depending on scope and availability.

When your leadership team has something important to say, the last thing you want is a flat, forgettable meeting.
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At Parasol Video, we bring professional production to your company-wide meetings, town halls, and kickoffs, keeping your audience engaged and your message sharp. Whether it's remote or hybrid, we help you turn internal communication into an internal experience.

‍What's included in our company meeting production:
Run-of-show planning + timeline | Speaker coordination, tech checks, + rehearsal support | Live show calling + smooth transitions between speakers/content | Branded assets (titles, backgrounds, intro/outro, slides support) | Recording delivery after the meeting | Optional chaptering or short internal clips

Book a Free Consultation

add Broadcast-quality production
to Your Next Company Meeting

Town halls, revenue kickoffs, and all-hands meetings are moments to rally your team.
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With Parasol, you’ll deliver meetings that look and feel like they matter without adding more stress to your plate. We handle the visuals, the flow, and the tech, while you focus on the message.

Virtual Meetings Production Services icon

Virtual Meeting Production Services

We handle full virtual production for company meetings streamed into your platform of choice.

Up to 8 hours of daily coverage

Custom branding and layouts

Virtual studio-style live streaming

Video playback and pre-recorded content

Interactive Q&A and polls

Configurable attendee capacity

Always Included:

60-minute rehearsal

Speaker management and tech prep

Backstage communication with hosts

Full meeting recording

Schedule a Call

Zoom Meeting Production

Already using Zoom? We’ll help you raise the bar with polished, professional meeting support.

Full-day coverage (up to 8 hours)

Zoom registration setup

Branding (logo, backgrounds, layouts)

Attendee analytics

Interactive tools (polls, Q&A, chat)

Breakout room setup

Always Included:

Rehearsal and tech checks

Speaker coordination and prep

Backstage comms channel

Full recording of your meeting

Schedule a Call

Common Meeting Types

All-hands | Town halls | Leadership updates | Quarterly kickoffs

a Simple, Proven meeting production process

Step 1 – Pre-Production Planning

We start with a quick meeting to understand your goals, agenda, and platform preferences. Then we build a production plan to match your message and your team.

Step 2 – Live Meeting Support

We manage everything behind the scenes — from cueing speakers to switching layouts, playing video, and maintaining energy throughout.

Step 3 – Post-Meeting Wrap-Up

After your meeting, we’ll provide a recording, trim content into segments, and deliver analytics so you can measure impact and share highlights with your team.

Trusted by Companies Running Global Meetings

We’ve produced hundreds of company meetings, from small team huddles to global leadership broadcasts.

Here’s what our clients have said:

Parasol Video has consistently delivered exceptional results time after time. I have worked with them on at least five major projects over the past several years, and the quality of the work continues to exceed expectations and their process and integrity are beyond reproach.

We’re addicted to working with you! Thank You!

Parasol are very professional and creative. Highly recommend!

Parasol Video are outstanding collaborative partners we appreciate at The Buzz Maker Public Relations. They are true professionals and bring a unique combination of thoughtful attention and top flight organization to every project. From corporate or onsite video, to broadcast quality content, to aerial drone footage, Parasol has you covered. Highly recommend!

The attention to detail and their proactive, collaborative method makes for a tremendous client experience.

We have worked with Parasol on two different projects. They will go above and beyond to make sure clients are satisfied with the finished project. Highly recommend!

Fantastic company with a focus on delivery quality, creative results at a price you can afford. If you're looking for a new video, look no further.

As a new business, it can be difficult to know how to get your message across. Parasol Video was instrumental in helping us refine our ideas and present them in a clear and concise video for our website. The resulting video is a quality piece of professional work. We are thrilled with the result!

I can't say enough about Parasol Video... They helped me create educational videos for my business and were very professional, insightful and attentive to detail. I love the intro video they created for my videos and the visual effects that were added in the videos. They completed the project on time and helped with questions I had following the delivery of the videos.

Parasol are friendly, professional, easy to work with, and produce high-quality video. I appreciate their ability to communicate well and turn around videos quickly. I highly recommend them for any video project.

I think the team is amazing. I cannot thank you enough for the hard work you did for us.

I cannot say enough positive things about Parasol. The team is awesome. They are great with following up, our videos look awesome and their turnaround was fast and efficient. We will definitely be using them again!

Working with Parasol Video was an awesome experience from start to finish. They really helped bring my vision to life and created a great animated logo and intro/outro segments for the videos on my website. They brought a lot of creative insights to the table that I hadn’t even thought about. The process was professional, and I was informed on project status every step of the way. I really look forward to working with them again on future projects!

The Parasol team is extremely talented. Their vision for developing a story through video and quality of work is superb. We couldn't be more pleased with our video.

You’ve really come through for me and I’m grateful!

Thank you! I can’t tell you how much I appreciate our partnership.

African american man watching zoom call or webinar

why production matters for internal
meetings

Adding professional production to your company meetings doesn’t just make them look better, it shows your team that their time and attention matter.

When company meetings lack energy, clarity, or polish, teams tune out. But when they’re well-produced, your message lands, your goals stick, and your team walks away energized.
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Whether you're sharing strategy, celebrating wins, or setting the tone for the quarter, a well-produced meeting keeps everyone aligned and motivated.

Schedule a Call Now

learn from our
‍Meeting production experience

We’ve captured valuable lessons from producing internal events for companies around the world.

Check out our case studies for ideas and inspiration.

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Trusted Partnership Ensures Smooth Virtual Event for SaaS Leader

Learn how we helped a global SaaS company successfully execute a high-stakes virtual event. We managed every technical aspect, from speaker preparation to post-event recordings, allowing their new internal team to focus on content and engagement.

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Seamlessly Managing a Global Internal Event for a Leading SaaS Company

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Frequently Asked questions about meeting production

Here are some of the things that our clients asked us before initially working with us.

What’s the benefit of adding production to a company meeting or town hall?

Professional production helps your message land with clarity and impact. It signals that internal communication matters, keeps attention high, and makes all-hands meetings, town halls, and kickoffs feel intentional, not forgettable.

Do I need a special platform to run a produced company meeting?

Not necessarily. For interactive meetings where webcams matter, Zoom is a great low-friction option, and we know how to make Zoom look polished. For broadcast-style town halls, we can recommend platforms that allow deeper branding and more control.

How much does company meeting production cost?

A typical 60-minute virtual meeting or town hall starts at $950. Pricing depends on meeting length, platform, number of speakers, and the level of production support you want. For an estimate, email sales@parasolvideo.com

Will my meeting be recorded?

Yes. We’ll deliver a full recording, and we can also break it into chapters or short clips so it’s easy to share key moments with anyone who couldn’t attend live.

How far in advance should we book company meeting production?

Most teams book 1–3 weeks out so there’s time for speaker coordination and at least one rehearsal/tech check. Rush timelines are sometimes possible depending on scope and availability.

Professional Company Meeting Production That Inspires and Delivers

add Broadcast-quality production to Your Next Company Meeting

Virtual Meeting Production Services

Always Included:

Zoom Meeting Production

Always Included:

Common Meeting Types

a Simple, Proven meeting production process

Step 1 – Pre-Production Planning

Step 2 – Live Meeting Support

Step 3 – Post-Meeting Wrap-Up

Trusted by Companies Running Global Meetings

why production matters for internalmeetings

learn from our‍Meeting production experience

Trusted Partnership Ensures Smooth Virtual Event for SaaS Leader

Seamlessly Managing a Global Internal Event for a Leading SaaS Company

Related Services

Frequently Asked questions about meeting production

Ready to elevate your next Webinar, virtual event, or Podcast?

add Broadcast-quality production
to Your Next Company Meeting

why production matters for internal
meetings

learn from our
‍Meeting production experience