Virtual Event Production Services For Stress-Free, High Impact experiences

Q: How far in advance should we plan a virtual event?

Most virtual events are best started 3–6 weeks out so there’s time for platform setup, speaker coordination, rehearsals, and content prep. Rush timelines are possible depending on scope.

Hosting a successful virtual event takes more than a Zoom link and a good idea.
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At Parasol Video, we provide full-service virtual event production — helping you plan, produce, and deliver events that engage your audience, elevate your brand, and run smoothly from start to finish.
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From internal meetings to global conferences, our virtual event services are designed to make your life easier and your events more impactful.

‍What's included in our virtual production:
Platform + experience recommendations (based on your goals) | Run-of-show planning + session flow | Speaker coordination, tech checks, + rehearsals | Live show calling + switching between speakers/content | Branding support (graphics, intros, transitions, playback) | Recording delivery + post-event assets

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What Goes Into A
Successful Virtual Event?

A virtual event can be broken down into three main steps

Virtual Event Pre-Production Services

Set your event up for success with strategic planning, platform setup, and branded assets.

Create branded event assets

Build a detailed run-of-show agenda

Select and organize presentation content

Design and launch registration pages

Tech check with all speakers

Pre-record select sessions

Configure your event platform

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Live Event Production
and Support

We manage all the moving parts so you can focus on the content and your audience.

Finalize content and send speaker invites

Run tech checks and dress rehearsals

Provide live speaker assistance

Oversee production switching and visuals

Stream live to attendees

Keep speakers updated with audience questions

Troubleshoot in real time

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Post-Event Editing
and Asset Delivery

We help you turn one event into long-lasting content and measurable insights.

Collect and organize event recordings

Clip sessions for on-demand viewing

Create short-form social media assets

Share edited video content

Compile audience analytics

Host a strategic event debrief

Deliver all event content

Typical Formats‍

• Half-day event (2-4 hours) with 3-6 sessions
• Multi-session launch event with panels + demos
• Internal summit or kickoff with breakouts
• Customer conference-style event with sponsors

How we will
‍work together

Step 1 - Initial Consultation

A quick 30-minute call to understand your goals and give you an estimated scope and budget.

Step 2 – Production Kickoff

We gather assets, book speaker sessions, set up tech, and begin the creative prep.

Step 3 – It's Showtime

We run your event live, managing everything behind the scenes while you focus on delivering your message.

Step 4 – Wrap-Up and Delivery

You receive your final recordings, marketing assets, and key insights from the event.

Real Clients,
‍Real Results

Helping to bring our clients' visions to life is what keeps us going. Read what some have said about working with us.

Parasol Video has consistently delivered exceptional results time after time. I have worked with them on at least five major projects over the past several years, and the quality of the work continues to exceed expectations and their process and integrity are beyond reproach.

We’re addicted to working with you! Thank You!

Parasol are very professional and creative. Highly recommend!

Parasol Video are outstanding collaborative partners we appreciate at The Buzz Maker Public Relations. They are true professionals and bring a unique combination of thoughtful attention and top flight organization to every project. From corporate or onsite video, to broadcast quality content, to aerial drone footage, Parasol has you covered. Highly recommend!

The attention to detail and their proactive, collaborative method makes for a tremendous client experience.

We have worked with Parasol on two different projects. They will go above and beyond to make sure clients are satisfied with the finished project. Highly recommend!

Fantastic company with a focus on delivery quality, creative results at a price you can afford. If you're looking for a new video, look no further.

As a new business, it can be difficult to know how to get your message across. Parasol Video was instrumental in helping us refine our ideas and present them in a clear and concise video for our website. The resulting video is a quality piece of professional work. We are thrilled with the result!

I can't say enough about Parasol Video... They helped me create educational videos for my business and were very professional, insightful and attentive to detail. I love the intro video they created for my videos and the visual effects that were added in the videos. They completed the project on time and helped with questions I had following the delivery of the videos.

Parasol are friendly, professional, easy to work with, and produce high-quality video. I appreciate their ability to communicate well and turn around videos quickly. I highly recommend them for any video project.

I think the team is amazing. I cannot thank you enough for the hard work you did for us.

I cannot say enough positive things about Parasol. The team is awesome. They are great with following up, our videos look awesome and their turnaround was fast and efficient. We will definitely be using them again!

Working with Parasol Video was an awesome experience from start to finish. They really helped bring my vision to life and created a great animated logo and intro/outro segments for the videos on my website. They brought a lot of creative insights to the table that I hadn’t even thought about. The process was professional, and I was informed on project status every step of the way. I really look forward to working with them again on future projects!

The Parasol team is extremely talented. Their vision for developing a story through video and quality of work is superb. We couldn't be more pleased with our video.

You’ve really come through for me and I’m grateful!

Thank you! I can’t tell you how much I appreciate our partnership.

Why work with a virtual event production company?

Managing a live virtual event is a complex job. From content creation to technical setup, it’s too much for one person to handle alone, especially when the stakes are high.

When you partner with Parasol Video, we become your behind-the-scenes production team, ensuring every detail runs smoothly while you focus on your speakers and attendees.

Schedule a Call Now

Learn From Our virtual event
case studies

Every virtual event teaches us something new, and we want our experience to benefit your next virtual event.

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Virtual Event

2024

Trusted Partnership Ensures Smooth Virtual Event for SaaS Leader

Learn how we helped a global SaaS company successfully execute a high-stakes virtual event. We managed every technical aspect, from speaker preparation to post-event recordings, allowing their new internal team to focus on content and engagement.

Virtual Event

2023

Seamlessly Managing a Global Internal Event for a Leading SaaS Company

We helped a global SaaS company deliver a seamless internal virtual event by managing speaker coordination, technical setup, and engagement. Our professionalism and technical expertise ensured a successful experience and secured our role as their trusted event partner.

View All Case Studies

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Frequently Asked Questions About Virtual Events

Here are some of the things that our clients asked us before initially working with us.

How do I create a virtual event?

Start with the goal (brand awareness, customers, training, or internal alignment), then build 4–6 content blocks that feel like one connected story. Keep sections under ~25–30 minutes, vary formats (presentation, fireside chat, panels, demos), and plan a run-of-show that includes breaks and engagement moments.

Do I need an event platform for a virtual event?

Not always, but most multi-session events do best on an event platform because it centralizes registration, agenda, content delivery, analytics, branding, and attendee experience. For simpler events, a webinar platform can work fine. We’ll recommend the simplest setup that matches your goals.

What’s included in virtual event production services?

We can handle planning and run-of-show, platform setup, branded assets, registration support, speaker tech checks, rehearsals, live show calling, switching between speakers/content, and post-event recordings. Add-ons can include edits, highlight reels, and repurposed clips.

How much does a virtual event cost?

Pricing depends on event length, number of sessions/speakers, platform, and production complexity (graphics, pre-recorded segments, moderation, and post-production). Share your format and goals and we’ll send a clear quote.

Does everything need to be live for my virtual event?

No. Many teams use a mix of pre-recorded and live content to reduce risk and improve quality. A common format is pre-recorded sessions with live host moments and live Q&A.

How far in advance should we plan a virtual event?

Most virtual events are best started 3–6 weeks out so there’s time for platform setup, speaker coordination, rehearsals, and content prep. Rush timelines are possible depending on scope.